IT Project Budget & Vendor Tracker (Excel)
Cost lines, vendors, SOWs and invoices in one workbook, with a plan-versus-actual dashboard that shows the forecast at completion rather than just what has been spent.
Sold and delivered through Etsy; download available immediately after payment. Why Etsy shows a higher number: €29,00 is the price excluding VAT. Etsy is the merchant of record and adds your country’s VAT at checkout, so an EU buyer in the Netherlands pays €35,09 (€29,00 + 21%). Buyers outside the EU are charged their own local rate, or none.
An Excel workbook holding cost lines, vendors, SOWs and invoices in one place, with a plan-versus-actual dashboard showing the forecast at completion rather than only what has been spent so far. Invoices tie back to their SOW and cost line. Editable, so cost categories and reporting periods match your project.
Spend-to-date is the least useful budget number in project management. What a sponsor needs is the forecast at completion and the variance against plan, and that requires the committed-but-not-yet-invoiced work to be visible.
Holding cost lines, SOWs and invoices in the same workbook is what makes that possible: the commitment exists on the SOW register before it ever appears as an invoice.
Who it is for
IT project and programme managers accountable for a project budget with external suppliers.
What is included
- Home — how the sheets relate
- Budget Board — the working view
- Cost Lines — budget by category and period
- Dashboard — plan versus actual, variance and forecast at completion
- Vendors & SOW — supplier register with contracted values
- Invoices — received, approved, paid, and what remains committed
When to use it
- Finance and the project disagree on what has been spent
- A steering committee has asked for a forecast at completion
- Several SOWs are live and commitments are not visible anywhere
Format and compatibility
- File format
- Microsoft Excel workbook (.xlsx)
- Editable
- Yes — nothing locked, protected or watermarked
- Delivery
- Instant download after purchase on Etsy
- Licence
- Single-user commercial use on your own projects. See licence and downloads.
- Price
- €29,00 excluding VAT · €35,09 including 21% Dutch VAT, which is what Etsy shows an EU buyer at checkout
Delivered as a standard .xlsx workbook. No macros — the .xlsx format cannot contain them, so it opens without security warnings and passes corporate download policies. Every cell is editable; nothing is locked or password protected.
Questions
Does it replace the finance system?
No, and it should not try to. It is the project view — finance remains the record of truth for actuals.
Can it handle capex and opex split?
Cost lines carry a category field you can use for that, or for any other split your organisation reports on.
Get the IT Project Budget & Vendor Tracker (Excel)
€29,00 excl. VAT (€35,09 incl. 21% VAT on Etsy) — instant download, editable, no subscription and no account beyond Etsy.
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